Client Portal
Manage every project
from upload to delivery.
The KOVA GLOBAL Client Portal gives you a single, secure place to upload plans, receive quotes, approve work, pay your advance and track production all the way to site delivery.
How it works
Seven simple steps from plan to delivery
Create your account
Visit the Portal and sign up with your name, company and email. New accounts default to a Client role — no approval required to get started.
Start a new order & upload plans
Click 'New Order', enter the project name, site location and service type, then attach your plans (PDF, DWG, DXF, ZIP, JPG or PNG — up to 100MB each). Our estimating team is notified instantly.
Receive your quote
KOVA reviews your drawings and issues a detailed quote inside the portal. You'll get an email when it's ready — line items, GST and total are all visible online.
Approve online
Review the quote in your dashboard and click Approve. We're notified immediately and the project moves to the next stage. No printing or scanning needed.
Pay the deposit
Once approved, your deposit invoice is issued. Pay via bank transfer using the reference provided; we record the payment against your order and your balance updates automatically.
Production updates
Track your order as it moves through In Production and Ready for Delivery. Compliance certificates, invoices and dockets are uploaded against each stage.
Delivery scheduled
Your project manager sets a confirmed delivery date. You receive an email and can see the date on your dashboard at any time.
Order Lifecycle
Always know exactly where your project stands.
Each stage triggers an email so you're never left guessing — and every document (plans, quotes, invoices, compliance certificates and delivery dockets) is stored against the order for the life of the project.
Who uses the portal
One platform. Four roles. Total accountability.
Client
Upload plans, view and approve quotes, see live status and delivery dates for your own projects.
Estimator
Reviews plans and prepares quotes with line items and internal cost tracking.
Project Manager
Updates production status, uploads stage documents and sets delivery dates.
Admin
Full oversight — manages users, roles, margin reporting and all client orders.
Secure by design
Your drawings and pricing
stay private.
Every file is stored in a private vault. Only your team and authorised KOVA staff can access your project.
Internal costs and supplier margins are never visible to clients — only your final quoted price.
All actions are logged in an audit trail so you have a full history of your project at any time.
Ready when you are